Assembling Promotion and Tenure Materials

Faculty of Applied Health Sciences

Assembling Promotion and Tenure Materials


When assembling your Promotion and Tenure materials, consider organizing the information in a system that reflects clarity and readability. The required documentation will include your application form, curriculum vitae, additional information on teaching activities/experience and raw scores for all of your course evaluations. It is recommended that you also include a letter of application, in which you succinctly summarize your research, teaching and service achievements - Boyer’s Model of Scholarship (pdf) is a helpful resource re: types of scholarship.

Use the University’s template for your curriculum vitae.  Pay particular attention to each publication category enumerated and be certain to categorize accordingly.

When you organize your material, the use of binders, not hanging files or file folders, is preferable. Also use a content organization system (use of tabs with an index) that is clear and easy to follow. In many cases, faculty present one binder for application documentation and research and one binder for teaching, with an additional section on service included in one of these binders (depending on fit and space).

Although the Committee has not identified any generic template for this organization, and you are at liberty to organize your material in any way that you wish, it may be helpful to follow the order of categories identified in Article 21.11 “Evidence of Teaching, Scholarly Activity and Service.”

  • Article 21 (a) lists nine forms of evidence that can be used to demonstrate the quality and effectiveness of teaching;
  • Article 21:11 (b) lists sixteen types of evidence used to demonstrate the quality of scholarly activity or creative work; and
  • Article 21.11 (c) lists six forms of evidence of other activities appropriate to the discipline or field and service to the University and the Union.

You may wish to follow this order, and omit any section that is not relevant to your case.

You may also wish to consult with the Centre for Teaching, Learning, and Educational Technology re: suggestions for documenting your teaching and the construction of a teaching dossier. Planning well in advance for the construction of your teaching dossier is highly recommended.

Course evaluations must be included in your materials. In recent years, the Committees have required raw scores for all courses. In addition, the provision of teaching evaluations summaries is also recommended.

Most often, copies of publications (particularly book-length manuscripts) are not required. If the Committee wishes to see a copy, they will ask.

You may add materials and revise your curriculum vitae anytime through the process. Consult with the Administrative Assistant to the Dean regarding the timing of these submissions (ideally, you will wish to provide all changes before the Committee examines your case, but these may be revised during ongoing deliberations). These additional materials and revisions must be submitted through the Dean’s office.

Recognize that the Promotion and Tenure process does take time, and if appeals are filed, all material will be held until appeals are finalized (often in the late Fall for cases from the preceding year).

If you wish to borrow material from your dossier during the process, this can be arranged. Consult with the Administrative Assistant to the Dean.


Man holding a very tall stack of binders